ITAD

    Top 10 ITAD Tips of 2021

    From a business perspective, one of the biggest takeaways from last year is how companies were forced to become flexible and adapt with the Covid-19 pandemic. From migrating to remote work for the foreseeable future, to more strictly managing budgets and cutting back. Some more experienced organizations took steps to update their information technology asset disposition (ITAD) strategies going forward. There are multiple factors that go into creating a successful ITAD strategy. Successful ITAD management requires a strict and well-defined process. Below are ten expert tips to take with you into a successful 2021.

    1 – Do Your Homework

    Multiple certifications are available to help companies identify which ITAD service providers have taken the time to create processes in accordance with local, state and federal laws. Having ITAD processes in a structured guidebook is important, but most would agree that the execution of the procedures is entirely different. A successful ITAD service comes down to the people following the process set in place. When selecting an ITAD partner, make sure you do your homework.

    You can learn more about our ITAD processes here.

    2 – Request a Chain of Custody 

    Every ITAD process should cover several key areas including traceability, software, logistics and verification. Be sure to maintain a clear record of serial numbers on all equipment, physical location, purchase and sale price and the staff managing the equipment. The entire chain of custody should be recorded, as well as multiple verification audits ensuring data sanitization and certificates of data destruction are issued. 

    Read more about how a secure chain of custody works.

    3 – Create a Re-Marketing Strategy

    Creating a re-marketing strategy can help ease the financial burden of managing the ITAD process. Donation, wholesale and business to consumer are the primary channels in the marketplace for IT assets. Re-marketing can greatly help pay the costs of managing ITAD operations.

    4 – Maintain an Accurate List of Assets

    Many organizations use their IT asset management software to create an early list of assets that need to be retired. Sometimes this initial list also becomes the master list used in their ITAD program. However, IT assets that are not on the network are not usually detected by the software. Common asset tracking identifiers used to classify inventory include make, model, serial number and asset tag.

    5 – Choose a GDPR-Compliant Provider

    Some of the biggest benefactors to emerge from the Covid-19 pandemic were cloud providers. However, selecting what cloud provider to use is critical. Find a cloud provider that allows users to access documents from a GDPR-compliant cloud-based server, keeping the documents within GDPR legislation. 

    Learn More About How We Help Businesses Stay Compliant

    6 – Avoid GDPR-Related Fines

    Similar to the previous tip, it is important that data and documents are classified centrally, so employees can make legal and informed decisions as to what documents they can, or cannot, access on personal devices. Ensure GDPR policies are in place and adhered to for all staff, wherever they may be working. 

    7 – Erase Data Off of Personal Assets

    Hopefully in the near future, Covid-19 will no longer be a threat to businesses and regular life and work will resume. When that happens, it is wise to consider whether employees were using their personal devices while working from home. If so, all documents and data stored on personal devices must be erased accordingly. Put a policy in place for staff to sanitize their devices. This will help companies avoid being subjected to laws relating to data mismanagement or the possibility of sensitive corporate information remaining on personal devices.

    Learn more about secure hard drive erasure.

    8 – Ask the Right Questions

    In the past, it was uncommon for organizations to practice strict selection processes and vetting for ITAD providers. Companies didn’t know which questions to ask and most were satisfied with simply hauling away their retired IT equipment. Now, most organizations issue a detailed report evaluating ITAD vendor capabilities and strengths. The reports generally include information regarding compliance, data security, sustainability and value recovery. 

    9 – Use On-Site Data Destruction

    Just one case of compromised data can be overwhelming for a company. Confirming security of all data stored assets is imperative. It is estimated that about 65 percent of businesses require data destruction while their assets are still in their custody. The increase in on-site data destruction services was foreseeable as it is one of the highest levels of security services in the industry. 

    Learn more about our on-site data destruction services here.

    10 – Increase Your Value Recovery

    Even if the costs of partnering with an ITAD vendor weren’t in the budget, there are still ways you can increase your value recovery.

    • Don’t wait to resale. When it comes to value recovery of IT assets, timing is everything. Pay attention to new IT innovations combined with short refresh cycles. These are some reasons why IT assets can depreciate in value so quickly.
    • Take time to understand your ITAD vendor’s resale channels and strategies. A vendor who maintains active and varied resale channels is preferred. 
    • Know the vendor’s chain of custody. Each phase of moving IT equipment from your facility to an ITAD services center, and eventually to secondary market buyers should be considered.

    The Best Way to Prepare for a Data Center Take Out and Decommissioning

    Whether your organization plans on relocating, upgrading, or migrating to cloud, data center take outs and decommissioning is no easy feat. There are countless ways that something could go wrong if attempting such a daunting task on your own. Partnering with an IT equipment specialist that knows the ins and outs of data center infrastructure is the best way to go. Since 1965, our highly experienced team of equipment experts, project managers, IT asset professionals, and support staff have handled numerous successful data center projects in every major US market. From a single server rack to a warehouse sized data center consisting of thousands of IT assets, we can handle your data center needs. We have the technical and logistical capabilities for data center take outs and decommissions. We deal with IT assets of multiple sizes, ranging from a single rack to a data center with thousands of racks and other equipment. Regardless of the requirements you’re facing, we can design a complete end-to-end solution to fit your specific needs.

     

    Learn more about the data center services we offer

     

    But that’s enough about us. We wrote this article to help YOU. We put together a step by step guide on how to prepare your data center to be removed completely or simply retire the assets it holds. Like always, we are here to help every step of the way.

    Make a Plan

    Create a list of goals you wish to achieve with your take out or decommissioning project.  Make an outline of expected outcomes or milestones with expected times of completion. These will keep you on task and make sure you’re staying on course. Appoint a project manager to oversee the project from start to finish. Most importantly, ensure backup systems are working correctly so there is not a loss of data along the way.

     

    Make a List

    Be sure to make an itemized list of all hardware and software equipment that will be involved with the decommissioning project or data center take out. Make sure nothing is disregarded and check twice with a physical review. Once all of the equipment in your data center is itemized, build a complete inventory of assets including hardware items such as servers, racks, networking gear, firewalls, storage, routers, switches, and even HVAC equipment. Collect all software licenses and virtualization hardware involved and keep all software licenses associated with servers and networking equipment. 

     

    Partner with an ITAD Vendor

    Partnering with an experienced IT Asset Disposition (ITAD) vendor can save you a tremendous amount of time and stress. An ITAD vendor can help with the implementation plan listing roles, responsibilities, and activities to be performed within the project. Along with the previous steps mentioned above, they can assist in preparing tracking numbers for each asset earmarked for decommissioning, and cancel maintenance contracts for equipment needing to be retired. 

    Learn more about our ITAD process

     

    Get the Required Tools

    Before you purchase or rent any tools or heavy machinery, it is best to make a list of the tools, materials, and labor hours you will need to complete this massive undertaking. Some examples of tools and materials that might be necessary include forklifts, hoists, device shredders, degaussers, pallets, packing foam, hand tools, labels, boxes, and crates. Calculate the number of man hours needed to get the job done. Try to be as specific as possible about what the job requires at each stage. If outside resources are needed, make sure to perform the necessary background and security checks ahead of time. After all, it is your data at stake here.

     

    Always Think Data Security

    When the time comes to start the data center decommissioning or take out project, review your equipment checklist, and verify al of your data has been backed up, before powering down and disconnecting any equipment. Be sure to tag and map cables for easier set up and transporting, record serial numbers, and tag all hardware assets. For any equipment that will be transported off-site, data erasure may be necessary if it will not be used anymore. When transporting data offsite, make sure a logistics plan is in place. A certified and experienced ITAD partner will most likely offer certificates of data destruction and chain of custody during the entire process. They may also advise you in erasing, degaussing, shredding, or preparing for recycling each piece of equipment as itemized.

    Learn more about the importance of data security

     

    Post Takeout and Decommission

    Once the data center take out and decommission project is complete, the packing can start. Make sure you have a dedicated space for packing assets. If any equipment is allocated for reuse within the company, follow the appropriate handoff procedure. For assets intended for refurbishing or recycling, pack and label for the intended recipients. If not using an ITAD vendor, be sure to use IT asset management software to track all stages of the process.

    DTC – A True Partnership

    For Over Half of a Century We’ve Been Committed to Serving IT Departments and Saving IT Budgets 

     

    Our Story

    In 1965, we opened our doors for business with the idea to transform the IT equipment industry through technology, transparency, standards, and processes. We planted our roots as a round reel tape company in Downey, CA. As a family owned and operated business over the past 50 years, we have sprouted into one of the most trustworthy, reliable, and authoritative organizations in the industry. 

    From disk pack tape storage and round reel tape to hard drives, networked storage, tape libraries, and cloud backup systems; our business and partnerships continue to prosper and grow with the constantly innovative IT industry. DTC proudly works with all organizations, letting our reputation speak for itself.

    DTC’s 3 Point Message is Simple:

     

    • Our goal is to reach 100% Recyclability of old storage media and IT assets.

     

    Electronics recycling is our bread and butter. We’ve been both saving the environment and companies money, by setting the standard for secure handling and re purposing of used and obsolete electronics. Recycling of electronics and IT equipment is an essential part of a company’s waste management strategy. If you are looking for a safe and secure way of electronics recycling, then you should consider our proven services. We specialize in ethical disposal and reprocessing of used and obsolete electronics and computer equipment. We can help accomplish legal and conservational goals as a responsible organization. Let us be the solution to your problem and help your organization stay socially responsible. 

     

    Learn more about recycling your old IT assets

     

    • Our pledge since day one has been to keep your data safe.

     

    Data security is main concern for IT departments in any organization, and rightly so. Many of our partners demand that their data is handled appropriately and destroyed according to both government and industry standards. DTC provides honest and secure data destruction services which include physical destruction with a mobile shredder and secure data erasure methods like degaussing. All of our destruction services are effective, auditable, and certified. Ship storage assets to our secured facility or simply ask for the mobile data destroyer to be deployed on site. With over 50 years of service, we’ve never had one data leak. Now that’s experience you can trust!

    Learn more about DTC data security

     

    • Our process will help you save time and money.

     

    Our IT asset disposition (ITAD) process will help your organization recoup dollars from your surplus, used IT Assets and free up storage space at your facility. Our equipment buyback program is dedicated to purchasing all types of surplus and used data storage and IT equipment. We use the highest standards to ensure you get the greatest return your initial IT investment. With the current pace of hardware evolution, most companies are upgrading their systems every two years. This leads to a lot of surplus IT equipment. DTC has the experience and resources to get you the most for your old IT assets.

    Get the most return on your IT investment 

    The Value We Provide

    DTC’s diverse knowledge-base and experiences, allow our partners to utilize our purchasing and sales personnel as a valued resource for questions, research, and answers. Our vast database and the contact list of customers, resellers, recyclers, suppliers, and industry partners allows us to excellent pricing when sourcing your IT Equipment. Don’t believe us? Let us know what you need, and we will find it for you. 

    How we can help you?

    Here is brief list of services we provide:

     

    Ready to work with a trusted partner? Contact Us Today



    Industries We Serve

    DTC serves a wide range of industries from healthcare, finance, education, and even small business. In today’s rapidly evolving and data focused world, every trade has a need to keep its data safe and its systems running.  Our pledge since day one has been to keep your data safe, no matter what industry you’re in. 

     

    MAKING AN IMPACT IN EVERY INDUSTRY

    At DTC, we work behind the scenes to solve your IT equipment challenges, improve data security, and reduce environmental impact of recycled assets. Whether your organization requires extensive data center services, IT asset disposition, e-waste recycling, on-site data destruction, or just general maintenance and support; we’ve got you covered. For over 50 years, we’ve made a name for ourselves as one of the most trusted brands in our industry, and we want to help you do the same. See below how we can help your industry.

    HEALTHCARE

    With extensive databases of medical records containing vital information, data maintenance, storage, and security is an essential part of healthcare. Regardless of how heavily healthcare institutions depend on computers and other electronic devices, not many organizations have a dedicated IT department with the ability to handle the vast amount of equipment requirements. Our IT equipment specialists can help with your organizations specific needs. We can flawlessly help save your healthcare institute’s budget, while you help save lives.

    A plan for guarding against ransomware in the healthcare industry

    Finance

    Another data breach is the last thing any financial institution needs. Most financial organizations have highly developed IT professionals running their data infrastructures, but upgrades and disposal can become overwhelming. Industry best practices state that companies need to keep their data for several decades and should migrate the data to the latest software version of their backup solution. That’s where we come into play. Since 1965, we have been helping businesses, both large and small, keep their data secure while increasing ROI on used IT equipment.

    Get Help With Securing Your Financial Data

     

    Government

    Today more than ever, government agencies depend on computers and electronics in order to effectively operate within their respective borders. Most governments, whether city, county, state or nationwide, have an extremely long holding period for sensitive, proprietary, or administration-critical data. Even though data tape is the most reliable medium for long-term data storage, they still need to be updated over time. More importantly, we are aware of the importance of data security when it comes to sensitive information on your used equipment.

     

    Education

    The recent COVID-19 pandemic has given us all a firsthand look at how classrooms across the country are integrating 1:1 student to computer learning. Now more than ever, IT equipment has become heavily integrated into school settings. Computer learning means a vast increase in information and data creation; requiring substantial data back up and security measures to protect it. Regardless of how heavily learning institutions depend on computers and other electronic devices, not many school districts have a dedicated IT department with the ability to handle the vast amount of data back up and equipment requirements.

    Learn More About Saving IT Budgets in the Education Field

    Energy and Utilities

    Companies in the energy and utility industries are continuously being asked to find ways to reduce costs and improve efficiency. Whether it’s the power generation and alternative energy services, most companies have a very busy IT department. When the computers, servers, and data storage centers need to be upgraded and replaced; it can be exhausting. The right IT asset disposal (ITAD) partner can help get the most value from old IT equipment; resulting in maximum return on initial investment.

    Learn More About ITAD and How it can Help You

    Small and Mid-size Business

    Entrepreneurship, innovation, and job creation are not only the foundation of a healthy economy but the backbone of America. Entrepreneurs embody the strength and character that help make our country great and we’d like to keep it that way. As a family-owned business since 1965, we understand the struggles and sacrifices of being a business owner. Small businesses and owners may not always have the budget for the latest upgrades in IT equipment or even know what to do with their older equipment. We can help with upgrades and disposal of your data storage tapes and other IT assets when needed. 

    OUR GOAL IS TO BE YOUR MOST VALUED PARTNER

    DTC’s IT equipment specialists and procurement associates are made up of over 130+ years of combined experience making us one of the industry’s best-trained teams. We opened our doors for business in 1965 with the idea to transform the IT lifecycle through technology, transparency, standards, and processes. Our business continues to flourish and grows with the ever-changing IT industry, letting our reputation speak for itself.

    Interested in Learning More About Who We Are?

    Send a message, we’d love to hear from you.

    What is I.T.A.D. ?

    What is ITAD?

    You may have heard some fancy term ITAD or SITAD being thrown around the IT world as of late. What is ITAD exactly? We’ll keep simple, ITAD is an acronym for Information Technology Asset Disposition. Some also refer to it as SITAD (Secure Information Technology Asset Disposition). In a nutshell, IT Asset Disposition is the process of disposing of obsolete, retired, or unwanted equipment in an environmentally friendly and responsible manner. ITAD service partners specialize in the processes related to disposing of and remarketing IT assets. Partnering with an experienced ITAD company can also help organizations focus on alleviating expenses as well as increasing the value of their used IT assets.

    How can ITAD Benefit You?

    IT Asset Disposition service providers can help you get rid of your surplus IT equipment or decommission your current data storage infrastructure. Not only can they dispose of it properly, they will help you get paid for it too! Once they purchase the equipment, they use their own personal end-user network to attempt to recoup as much value from your equipment as possible. There is a still significant life left in some equipment and it could benefit a growing organization that can’t afford to procure new equipment.

    Learn More about Data Center Services Here

    How does the ITAD Market Work?

    The IT asset disposition market is a secondary IT market. It’s used by ITAD companies to remarket the used and retired assets they purchase. Many ITAD companies coordinate with other different ITAD companies to sell the equipment off to the highest bidder. Some ITAD companies rely on a large open network of buyers called broker bin. Others may speak to other ITAD companies directly, although most ITAD companies sell directly to end-users.

    How Do I Choose the ITAD Partner Best for Me?

    With hundreds if not thousands of ITAD companies existing today, it can appear overwhelming to know which one is best for what your company requires.

    Here is a list of things you may want to consider when looking for an ITAD partner:

    1. Does your business have large amounts of inventory and need decommissioning services? You may want to choose a partner who provides:

    2.     Does your business have a small amount of used inventory that you can ship yourself? You may want to consider a partner who offers:

    3.     Does your business have extremely sensitive data on the equipment that needs to be decommissioned? You may want to think about a partner who has:

    You should always be willing to get multiple quotes and get a feel for who works best for you and your organization. No ITAD provider is the same. It is essentially a partnership, should be treated as such.

    If you’re in need of ITAD services for your used IT equipment,

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